Vacancy details

Vacancy title
Administrator and Payments - Maternity Cover
Ref
20707
Category
Admin
Location
Merthyr Tydfil, Wales
Employment type
Temporary
Salary
18,000
Closing date
20/07/2020
Description

Job Title:

 

Department:

 

Report to:

  

 

Livestock Administration and Payments (Maternity Cover)

 

Livestock

 

Agriculture Governance & Compliance Manager and dotted line to Livestock Director

 

 

 

 

Job Purpose:

To provide comprehensive and proactive day to day livestock payment and livestock procurement administration for the livestock department.  This role will involve checking self-billed invoices for payment, pricing of cattle and sheep, administration of remittances and payments to suppliers, liaising with suppliers and livestock buyers to schedule the correct and timely delivery of livestock to the plant. The role will also include assisting the buyers to cross reference provenance and specification to ensure that the livestock are entered into the correct batches. Responsible for collating specification information and payment for livestock. To provide daily and weekly reports for the business.

 

 

Job Facts and Figures:

St Merryn source around 1700 cattle per week for the factory in Bodmin and around 2000 cattle and 5000 sheep for the factory in Merthyr Tydfil, South Wales. This role is based in Merthyr.

The St Merryn livestock team comprises of 10 staff which are responsible for the procurement of livestock to the factory and the post-holder will liaise closely with the livestock payments team in Merthyr Tydfil so that all livestock procurement for St Merryn is sourced and processed consistently and to the highest standards.

 

 

 

 

 

 

 

Principle Accountabilities and Activities:

 

Key Performance Measures:

 

Responsible for the administration of payments and supplier accounts

All suppliers paid correctly and on time

Responsible for accurate inputting of information into the IT systems. Assist in ensuring adequate supply of the correct livestock in a timely manner. 

Accurate and timely inputting of data

Dissemination of accurate information to the site

Timely provision of accurate information for management reporting.

Checking provenance and compliance with legislative and customer requirements. This includes the reconciliation of sheep EID tags,  Farm assurance and farmer declarations.

Maintain 100% compliance with requirements

Providing accurate and timely information for audits

Meeting time requirements

Engaging positively with suppliers and livestock buyers to answer queries and maintain positive relations.

Positive feedback from Producers and livestock buyers.

Liaising with external agencies to ensure good working relationship. Eg FSA and MLC commercial services.

Positive feedback from external agencies.

 

 

 

Responsibilities

 

Financial

 

Correct payment for cattle and sheep and maintaining supplier accounts

 

Management

 

None

Communications

 

With livestock buyers, producers, livestock team and staff at Bodmin and Merthyr

Learning & Development

 

To undertake and required training for the job role and take part in the performance and development review process (PDR).

 

Health & Safety

To follow all relevant health & safety protocols and undertake the tasks of the job role as trained.

 

Conduct

 

To ensure that all company rules are adhered to.

 

Holding a professional manner at all times, particularly during communications with relevant parties.

 

Equipment

 

None

 

 

 

 

 

 

Qualifications or level of experience required for the job role

 

Excellent IT skills, experience of databases

 

Numeracy skills. Experience in financial processes would be an advantage

 

Accuracy and attention to detail

 

Good communication skills

 

Experience of working in the red meat sector would be an advantage but is not essential

 

 

 

 

Key Competencies

Company Competencies for Job Holder

 

1.     Commercial Edge
-Puts the customer ‘at the heart of everything we do’ to deliver business benefit for the Group and the customer.

2.     One Team
- Works collaboratively with others to achieve common goals
- Works with different departments to solve problems

 

3.     Relentless

-        Resilient under pressure and in the face of obstacles.

-        Never gives up

-        Stays focused on achieving goals on time

-        Is thorough and accurate, paying attention to detail

-        Produces high quality work, aims for right first time

-        Maintains high standards even under pressure

 

4.     Restless
- Is constantly striving to be the best and to do better
- Is constantly striving to understand the customer and the Business

 

5.     Ruthless
- Use thinking skills to analyse, decide, prioritise and plan in order to do what’s best for the company, ahead of personal, departmental or divisional goals.

 

6.     Respectful

-        Always treat others with dignity and respect

 

Operational Competencies for Job Role

7.     Experience of a clerical or administrative role, preferably in a financial or technical / quality / specifications background.

 

8.     Excellent oral communication skills, particularly good telephone skills.

 

9.     Organisational skills, particularly maintaining efficient filing systems.

 

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