Vacancy details

This vacancy is now closed

Vacancy title
HR Advisor
Portlethen, Aberdeen, Scotland
Employment type
Closing date

Job Title: HR Advisor                                                                   Reporting to: HR Manager


Location:  Kepak McIntosh Donald, Portlethen


Job Purpose: Work closely with the HR Manager and key stakeholders within the business to provide HR expertise and support in all areas of the employee lifecycle. Support the ongoing development of the HR function within a production driven environment whilst contributing to major change projects across the site. A truly generalist role supporting the UK HR Manager. The role will deliver effective day to day support in all areas of the employee life cycle including disciplinary & grievance, absence & performance management, and consultations (including redundancy, changes to terms and conditions etc), along with participating in recruitment activities and site/group strategic projects.

Key Responsibilities

  • Build effective relationships with stakeholders and become a trusted advisor in order to positively influence approaches and behaviours in line with site/company standards and best practice, escalating any complex queries to the HR manager as necessary
  • With support from HR Manager, proactively work to build people management capability across the site to enable line managers and Supervisors to confidently and autonomously handle people issues
  • Act as the first point of contact for general HR queries, proactively managing HR mailbox on a day to day basis
  • Produce HR metrics and use them to drive improvements across the business, providing commentary and insight where necessary
  • Use the HR System to maintain records, produce weekly/monthly and ad-hoc statistical/management reports as required/requested
  • Lead on ad-hoc projects as required, including data gathering, research and analysis as required
  • Manage Employee Relations cases end-to-end including investigation, disciplinary, grievance, capability, flexible working, absence and performance management, coaching line managers/supervisors and providing pragmatic advice throughout the process
  • Support with complex Employee Relations cases
  • Assist in the review and update of Company/Site Policies and Procedures, keeping up to date on current employment law and legislative changes which may impact the business
  • Work to ensure robust employee lifecycle processes are in place
  • Produce all correspondence and relevant documentation relating to the employee lifecycle, including employment offers, screening checks, any professional registration/licensing checks, reference requests, employment and sub-contractor contracts, changes to terms and conditions, job descriptions etc
  • Become a HRIS, T&A and Recruitment system super user, driving efficiency and collaboration between
  • Support the delivery of annual HR processes such as salary reviews, succession planning and employee surveys
  • Conduct recruitment activities including utilising the recruitment system, including advertising, responding to applications, validating technical certifications, scheduling interviews, and being a member of the interview panel
  • Assist Payroll with data checks and queries, ensuring statutory and contractual compliance with payments
  • Conduct new hire inductions (with Training & Competence team) and leaver interviews as required
  • Actively review and update the site induction presentation, recommending improvements and ensuring employment compliance
  • Manage the document and template library to ensure fit for purpose
  • Actively monitor attendance, carrying out sickness absence reviews and investigation meetings, highlighting and escalating at relevant trigger points in accordance with the Company’s Attendance Policy
  • Arranging employment medicals with relevant departmental mangers and the Company’s Occupational Health provider, ensuring timely and accurate compliance
  • Support with data collation and arrangements during site audits (planned and unplanned)
  • Champion and co-ordinate Healthy Working Lives initiatives
  • Actively identify opportunities for process improvements and efficiencies within the department/site
  • Ensure that HR information and activity always remains confidential, is recorded accurately and in real time
  • Develop and foster strong working relationships with key business stakeholders to achieve business and team objectives
  • Undertake any other associated duties as determined by the HR Manager


Skills/ Experience

  • Several years’ experience working in generalist HR at Co-ordinator level or above, ideally in a manufacturing/operational environment
  • CIPD Qualified preferred
  • Passionate about delivering a proactive, value-add HR service to the business
  • Must be discreet, diplomatic and treat information within the department as highly confidential
  • Meticulous attention to detail essential, including proofing and editing
  • Sound understanding of integrity and compliance
  • Communicates well in written and oral form with multi-nationals on all levels
  • Ability to multitask and work under own initiative to deliver to deadlines
  • Resilience when faced with ambiguity and changing priorities whilst maintaining a positive, ‘can-do’ attitude
  • Ability to manage own workload effectively
  • Relationship builder with influencing skills
  • Strong IT skills in HRIS and Office packages (particularly Word, SharePoint, Excel) 
  • Strong team player
Job alerts